About UsThe Purpose of the ABP Club, Inc. While the written history of the Austintown Band Parents can be traced back to the time of World War II, and the parents operated concession stands at the old high school that closed in 1969, the Austintown Band Parents Club, Inc. was formally established in 1977 “to enhance the educational development of Austintown Local School Students through participation in instrumental music education and activities associated therewith.” They set out to “provide support, both moral and financial to the extent possible to all band activities.” In addition they were to “cooperate with those leaders in charge of the Instrumental Music Department, the School Administration and the School Board of the Austintown Local School District so that this department may be developed to the highest degree of excellence.” These purposes are set forth in the By-Laws of the band parents’ organization. The organization promotes the Austintown Band programs from 5th grade through 12th grade. The Austintown Band Parents Club, Inc also provides substantial financial support to the 5th through 12th grade band students. Through designated funds, ABP Club, Inc purchases uniforms, instruments, and equipment that are not provided by the school district.
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2021-2022 MeetingsAccording to the ABP Club, Inc. By-Laws, the organization has regular monthly meetings except in June (where there is only a New Freshman meeting) and December. The Executive Board meets every month. Typically the general meeting is the 4th Tuesday of the month in the High School Band room at 7:00 pm. Meeting dates may be changed depending on other events that may interfere. All persons in attendance at general meetings are requested to sign in at each meeting. Finances are discussed and approved at each meeting, the status of fundraisers are presented and the Directors report on all events. Meetings normally last one and one half hours. Executive Board meetings are usually held the week prior to each general meeting.
General Meeting Schedule for the 2021-2022 year:
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Executive Board
As set up in the By-Laws, most elected positions are 1 year terms. A President, Financial Vice-President, Activities Vice-President, Treasurer, Secretary and Financial Secretary are elected each year to start a new term on July 1st. No person may be elected to more than 2 consecutive terms in the same position. There are also 4 Trustees: 2 serve a 2 year term commencing on an even year, and 2 serve a 2 year term commencing on an odd year. This permits continuity in the ongoing work of the organization. The elected positions that deal with finances (President, Financial VP, Treasurer and Financial Secretary) must be residents of Austintown pursuant to the By-Laws. No person is awarded incentive points for serving as an officer other than the Activities VP, who is awarded 10 points for coordinating and stocking all of the football season concession stands, the concessions for the Chili Cook-Off, Jazz & Dessert and the Spaghetti Dinner.
Current Executive Board for the 2021-2022 year:
Current Executive Board for the 2021-2022 year:
- President – Tony DeLucia
- Financial VP – Becca Dietrich
- Activities VP (concessions) – Heather Gollan
- Secretary – Kathy Zatchok
- Financial Secretary – Alesia Ritter
- Treasurer – Carl Snyder
- Trustees – Tim Mayle, Nichole Kolat, Dale Smutny and Robert Newton
Event Chairpersons / Committees, and Non E-Board Positions
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Current Chairpersons for the 2021-2022 year:
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Becoming a Member |
Bylaws |
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In order to become a Band Parent Member, submit a membership application and $5.00/year membership fee.
Membership Application Band Parents are also encouraged to purchase a “red band parent” shirt ($10) to wear to band events when volunteering and chaperoning. Sweatshirts ($15) are also available. See our Jones and Associates Store to purchase. Contact Membership Chairs, Kathy Zatchok with any questions Remember you must be a registered band parent member to: work concessions, chaperone, work the 50/50 raffle or any other band parent volunteer opportunity. |
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Fundraising
General Fundraisers create funds for “restricted use” Uniform Accounts and Instrument and Equipment Accounts. The organization holds events to generate proceeds for these accounts. The General Fund Events are, but not limited to:
Student Fundraisers are used for students to raise funds to attend annual band trips and events. The ABP Club, Inc. has created opportunities for the Band Members themselves to earn the costs associated with these yearly activities. Designated student fundraisers are operated individually by parents who volunteer to “run” a certain sale. These “chairs” spend a few hours contacting and coordinating select sales, during a limited time period, that result in approximately 30% profits which are directly placed in an account to defray or pay toward the financial obligation of a student’s trip. The monies raised are charted, updated and posted inside the high school band room door. Students can only contribute to these “individual student scholarship accounts” while they are in grades 7 through 12. Further, a graduating student may “roll” their remaining funds over to a younger sibling provided that sibling is going into the 8th grade or higher. When a student graduates and has “extra” funds remaining in their account, the funds become “unattached.” Unattached funds are used to defray additional trip costs such as the rental fee for a cargo truck, costs associated with the chaperones, and for a “need” fund as designated by the Director. No excess funds are returned to any band member, to do so could be a violation of Internal Revenue Laws. No member is permitted to make “income” from any fundraiser sponsored by the ABP Club, Inc. Currently the Student Fundraisers are:
Band Directors pass out information on all fundraisers and normally have extra copies of the forms available in the band room. Students who do not bring the forms home have chosen not to do so. Forms are also available on this website on the Forms Page and on the students' AF Band Google Classroom site.
Incentive Points Program
Parents and students participating in volunteer activities during the year. The total revenue generated for this program is then divided by the number of points earned to determine a per point value. The points earned for a specific student are converted into a credit in the student's individual scholarship account. Points are earned for working various events, contributing to other events, and for volunteering to serve on committees or other fundraisers.
- the Annual Fall Band Night (gate and concession proceeds)
- the Chili Cook-Off and Veterans Concert (all proceeds other than those donated to veterans’ organizations)
- Christmas, Annual and Spring Band Concerts (admission charges)
- the Spaghetti Dinner (all proceeds)
- 5% of all profits from all Students fundraisers
- the Football Concession Stands (all profits from the West stands and 75% of the profits from the East stands)
Student Fundraisers are used for students to raise funds to attend annual band trips and events. The ABP Club, Inc. has created opportunities for the Band Members themselves to earn the costs associated with these yearly activities. Designated student fundraisers are operated individually by parents who volunteer to “run” a certain sale. These “chairs” spend a few hours contacting and coordinating select sales, during a limited time period, that result in approximately 30% profits which are directly placed in an account to defray or pay toward the financial obligation of a student’s trip. The monies raised are charted, updated and posted inside the high school band room door. Students can only contribute to these “individual student scholarship accounts” while they are in grades 7 through 12. Further, a graduating student may “roll” their remaining funds over to a younger sibling provided that sibling is going into the 8th grade or higher. When a student graduates and has “extra” funds remaining in their account, the funds become “unattached.” Unattached funds are used to defray additional trip costs such as the rental fee for a cargo truck, costs associated with the chaperones, and for a “need” fund as designated by the Director. No excess funds are returned to any band member, to do so could be a violation of Internal Revenue Laws. No member is permitted to make “income” from any fundraiser sponsored by the ABP Club, Inc. Currently the Student Fundraisers are:
- Handel’s Pint Cards Handel's Spirit Night
- Band Night Ads
- Fall Sausage Sale
- Meating Place Raffle
- Dutch Valley Amish Bakery Sale
- Thanksgiving Pie Sale
- Spring Sausage Sale
Band Directors pass out information on all fundraisers and normally have extra copies of the forms available in the band room. Students who do not bring the forms home have chosen not to do so. Forms are also available on this website on the Forms Page and on the students' AF Band Google Classroom site.
Incentive Points Program
Parents and students participating in volunteer activities during the year. The total revenue generated for this program is then divided by the number of points earned to determine a per point value. The points earned for a specific student are converted into a credit in the student's individual scholarship account. Points are earned for working various events, contributing to other events, and for volunteering to serve on committees or other fundraisers.
Volunteering
Chaperoning
Chaperones are needed for home and away football games, band nights, concert events, band trips and whatever else comes up.
Background Clearances
The Austintown Board of Education requires all chaperones to submit an FBI & BCI background check before they may come in contact with the band members. These background checks cost about $75 and can be obtained at the Board of Education office, Valley Care at Ohltown Road, MCCTC, and the Mahoning County Sheriff’s Department.
Background Clearances
The Austintown Board of Education requires all chaperones to submit an FBI & BCI background check before they may come in contact with the band members. These background checks cost about $75 and can be obtained at the Board of Education office, Valley Care at Ohltown Road, MCCTC, and the Mahoning County Sheriff’s Department.
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Chaperone Responsibilities
Becoming a Chaperone
The By-Laws require parents to first volunteer in a concession stand prior to being eligible to be a chaperone. For chaperones interested in chaperoning on a trip, there is an application on the forms page that is to be completed and submitted to the head chaperone each year. The form requires applicants to detail their volunteer service to the organization in addition to a few other questions. The head chaperones review the applicants with the band director and make recommendations as to the selections which are then required to be approved by the Board of Education.
- prepare, obtain and distribute snacks and meals at home and away events
- count the numbers on the buses to make sure no one is left behind
- maintain order and provide resources for band members and check the rooms to make sure everyone is where they are supposed to be (during trips)
Becoming a Chaperone
The By-Laws require parents to first volunteer in a concession stand prior to being eligible to be a chaperone. For chaperones interested in chaperoning on a trip, there is an application on the forms page that is to be completed and submitted to the head chaperone each year. The form requires applicants to detail their volunteer service to the organization in addition to a few other questions. The head chaperones review the applicants with the band director and make recommendations as to the selections which are then required to be approved by the Board of Education.
Volunteer - Austintown Concessions
Sign up at a general meeting or contact Activities VP (concessions) – Heather Gollan
Volunteer - Covelli Center Events
The ABP Club, Inc. provides concession stand workers at the Covelli Center in turn for a donation of 10% (or more) of the net sales for each operated stand. The Covelli Center arrangement requires:
Additional Details:
- approximately 4-5 workers for a small stand or up to 12 workers for a large full service concession stand
- workers are required to be 16 years or older and if the concession stand sells alcohol the servers must be 21 or older
Additional Details:
- Workers are required to wear a red T-Shirt or polo and black pants. Parents are required to wear a band parent shirt and students are to wear their regular band shirt. The shirts and polo’s may be purchased at our Jones and Associates Store.
- Parking is provided at no cost to the workers.
- Parents and students participating in volunteer activities at the Covelli Center earn points during the year that count toward the Incentive Program.
Volunteer - Events and Concerts
We are always in need of extra help at all AMS and Fitch concerts, chaperones and helpers back stage, ushers, admissions tables, Raffles, Ornaments and flower sales, Etc.
Equipment Truck
Drive our school equipment truck for Friday football games, the spring band trip and more!
Contact UsEMAIL
austintownbandparent@afband.org MAILING ADDRESS Austintown Band Parents Post Office Box 4460 Austintown, Ohio 44515 www.facebook.com/austintownbandparents/ |